G
Gear

Getting Started

What Do I Need
to Get Started?

Everything you need to launch your party rental business on Gear. Most businesses are up and running in under an hour.

Equipment Inventory

Start by listing the equipment you plan to rent out. For each item, you will want:

  • Item name and description
  • Daily, weekly, and monthly rental rates
  • Replacement cost (for damage waiver calculations)
  • Category (e.g., Inflatables, Tables & Chairs, Tents)
  • Quantity available and any serial numbers
  • Safety requirements (age limits, weight limits, power needs)

Photos

High-quality photos make a huge difference in getting bookings. For each item, prepare:

  • At least one clear hero image (front view, well-lit)
  • Multiple angles showing the full item
  • Size comparison or setup photos
  • Action shots of equipment in use (optional but recommended)
  • Photos should be at least 800x600 pixels

Stripe Account

Gear uses Stripe to process payments directly to your bank account. You will need:

  • A Stripe account (free to create at stripe.com)
  • Business name and EIN/tax ID (or SSN for sole proprietors)
  • Bank account for payouts
  • Business address and contact information
  • During onboarding, Gear will walk you through connecting Stripe

Delivery Vehicle Info

If you deliver equipment, set up your delivery zones and vehicle fleet:

  • Delivery area radius or specific zip codes you serve
  • Delivery fee structure (flat rate, per-mile, or zone-based)
  • Vehicle details (type, capacity, license plate)
  • Driver information for route assignment
  • Setup and teardown time estimates per item

Insurance Documents

Keep your business protected and your customers informed:

  • General liability insurance certificate
  • Equipment insurance details
  • Vehicle insurance for delivery trucks
  • Workers compensation (if you have employees)
  • These can be uploaded to Gear for compliance tracking

Waiver Templates

Protect your business with digital waivers signed before every rental:

  • Liability waiver template (Gear provides a starter template)
  • Damage waiver policy and fees
  • Weather cancellation policy (important for inflatables)
  • Setup and safety instructions per equipment type
  • Rental agreement terms and conditions

Pro Tips

Quick Start Checklist

Start Small

You don't need every item photographed on day one. Add your most popular items first and expand over time.

Set Up Delivery Zones

Define your delivery area early. This helps customers know immediately if you serve their location.

Use Our Starter Templates

Gear includes waiver and agreement templates. Customize them for your business or use them as-is.

Enable Online Booking

Once your inventory is listed, your auto-generated booking site goes live immediately.

Ready to Get
Started?

Create your free account and start adding equipment. We will handle the rest.

Get Started Free Contact Us